Keoghs LLP, a limited liability partnership, of registered office 5th Floor, 20 Gracechurch Street, London, EC3V 0BG is authorised and regulated by the Solicitors Regulation Authority. ICO registration number Z6508550.
Keoghs Northern Ireland LLP, a limited liability partnership of registered office 7th Floor, City Exchange, 11-13 Gloucester Street, Belfast, BT1 4JH is authorised and regulated by the Law Society of Northern Ireland. ICO registration number ZA551920).
Keoghs Scotland LLP, a limited liability partnership of registered office The Forsyth Building, 5 Renfield Street, Glasgow, G2 5EZ is authorised and regulated by the Law Society of Scotland. ICO registration number ZA253630.
Wherever you see the words “Keoghs”, “we”, “us”, “our” in the policy, these words refer to Keoghs LLP, Keoghs Northern Ireland LLP and Keoghs Scotland LLP.
We collect and process the following types of personal data:
The personal data we process may be collected from a variety of sources including, but not limited to:
The above list also includes those we may share your information with for the purposes of delivery of the legal services to our clients.
During the course of providing our legal services, we may also collect personal data from you directly, for example when the information is needed to progress your claim.
We will use your personal data only when legally permitted. We may use your data in a variety of ways that enables us to provide legal services including to provide legal advice and to conduct legal proceedings on behalf of our clients and/or to assist in the prevention of fraud’ or where it is necessary for our legitimate interests (or those of our clients or a third party) and your interests and fundamental rights do not override those interests; or where we need to comply with a legal or regulatory obligation.
Under the UK/EU General Data Protection Regulation (‘GDPR’), the lawful basis we may rely on for processing your personal data are:
We will only process your personal data in line with the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose, and that purpose is compatible with the original purpose.
Please note – we may process your personal data without your knowledge or consent in compliance with the above rules, where this is required or permitted by law. For example, where the processing relates to the detection and prevention of crime.
In some circumstances, Keoghs may use automated processing and decision-making, where a decision is made by automated means without any human involvement. Our current use of automation technologies includes:
We do not anticipate that any of the automation technologies described above will produce legal or similarly significant effects on you, however if this was to change in the future, we would only do so where it is:
In any such cases, the data we share will be limited to that which is strictly necessary and will be subject to appropriate contractual and confidentiality arrangements being in place.
Additionally, all of our third-party service providers are required to take appropriate security measures to protect your personal data, in line with Keoghs policies, and we do not allow them to use your personal data for their own purposes under any circumstances.
In the course of providing our services to you, there are circumstances when we and/or one of our third-party service or hosting providers may transfer your personal information outside of the United Kingdom (UK) and European Economic Area (EEA). Please note – where we are acting in the capacity of data processor, we will never do so without receiving appropriate authorisation from the relevant data controller.
Where such a transfer is necessary, we will only make the transfer once we can be assured that suitable protections will be maintained, and appropriate safeguards are in place. This may include:
Ensuring that we transfer the personal data to countries that the Information ICO has deemed to provide an adequate level of protection.
Putting suitable clauses in our contracts so that organisations take appropriate steps to give personal data the same protection it has in the UK and EEA.
Implementing suitable technical and/or organisational measures to protect the personal data.
Please note – where your personal data needs to be transferred between the UK and EEA as part of our business-as-usual operations, this will be done on the basis that the ICO has deemed these jurisdictions to provide an adequate level of protection.
If you would like to understand more about this, please send an email outlining your query to email@example.com.
To determine the appropriate retention period, we also consider a number of additional factors, such as the:
Keoghs has implemented an Information Security Management System (ISMS) which is certified globally to International Standards Organisation (ISO) 27001 for Information Security. This demonstrates our commitment to manage risks related to the security of the personal data we own and handle. We are also certified to Cyber Essentials Plus. Both certifications are supported by an internal audit function and annual external certification.
We have put in place robust procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
If at any point you suspect or become aware of a security incident (ie your password is stolen, or you receive suspicious communication from someone holding themselves out to be a Keoghs employee, or from a dupe website claiming to be affiliated with Keoghs), please let us know using the contact information provided below.
Keoghs is committed to processing your personal data in compliance with all applicable laws and regulations. Under UK/EU GDPR, you may be able to exercise several individual rights, including:
You have the right to ask us for a copy of the personal data we hold about you, as well as other supplementary information. Please note – there may be certain circumstances under which there are applicable exemptions to the stated access rights. Where we seek to apply those exemptions we will state so clearly an unambiguously.
You have the right to know how we will collect and use your personal data.
You have the right to ask us to rectify personal information you think is inaccurate, or to complete information you think is incomplete.
You have the right to ask us to erase your personal data, in certain circumstances. Please note – there may be certain circumstances under which we are obliged to retain your personal data.
You have the right to object to the processing of your personal information, in certain circumstances.
You have the right to ask that we transfer the personal information you gave us to another organisation, or to yourself, in certain circumstances.
You have the right to request human intervention where a decision has been taken about you using fully automated decision-making or profiling, and which produces legal or similarly significant effects on you, such as the automatic refusal of a claim.
To exercise any of the rights outlined above, please contact us at firstname.lastname@example.org
We aim to meet the highest standards to safeguard your privacy. However, if you have any concerns about Keoghs’ use of your personal data, you can make a complaint to our Data Protection Officer by emailing email@example.com, or by writing to:
Data Protection Officer
2 The Parklands
You also have the right to contact the data protection regulatory if you feel that we have processed your personal data in a manner which contravenes privacy law. You can do this by following the link to their website; https://ico.org.uk/make-a-complaint/.
Alternatively, you can contact them by:
Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
Data Protection Officer
5th Floor, 20 Gracechurch Street
The version of our policy was last updated on 11th January 2024.
It is vital that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
|Registered Company Number
|UK – England & Wales
|Solicitors Regulation Authority
|5th Floor, 20 Gracechurch Street, London, EC3V 0BG
Keoghs Northern Ireland LLP
|Keoghs Northern Ireland LLP
|UK – Northern Ireland
|Law Society of Northern Ireland
|7th Floor, City Exchange, 11-13 Gloucester Street, Belfast, BT1 4JH
|Keoghs Scotland LLP
|UK - Scotland
|Law Society of Scotland
|The Forsyth Building, 5 Renfield Street, Glasgow, G2 5EZ